Important Note – At any Pole Hearings in your town, make sure that anyone attaching wires to poles leaves room for the town’s wires, even if it means they have to pay for new poles. Otherwise, this could add a lot to the town’s “make ready” costs when you build your network.

First, figure out how many of each type of pole owned by each utility you have in town. If you don’t have a pole survey done yet, then the Town Data and Pricing Worksheet has estimates.

_____ Verizon
_____NGrid/MECO
_____ Eversource/WEMCO

Next, figure out who are the contact/s in your town who will be dealing with all the aspects related to working with the utility companies: Name, phone, address, email, fax number.

In most cases this will be either your town administrator or MLP manager if you have one. This person will be the repository for communications with the utilities and will distribute items as they receive them to the correct parties. For example, legal docs will be sent to your town lawyer, agreements to sign sent to MLP board or Selectboard, bills sent to the treasurer.

Finally, find out who to contact to get copies of your town’s insurance policies (insurance binder) and surety bonds. Most probably this is your MIIA contact.

The overall process:

  1. The town’s MLP signs and submits the attachment agreement. This is the initial contract between the town’s MLP and the utility company stating the terms of getting permission to hang fiber on their poles. ($300-$425 fee) There is also a fee to generate and submit a surety bond to each utility. This is based on the number of poles and is generally 1% of the cost of the Surety Bond sections you see below. For example, for 51-500 poles you need a security of $75000 which costs $750 in bond fees. These bond fees are due ANNUALLY and should be included as part of your MLP operating budget.
  2. A pole survey vendor goes out throughout your town and makes a list of all the utility poles and collects associated information such as GPS location, street name, and which utility owns the pole.
  3. WG&E, or whoever you hire for this purpose, submits pole applications on behalf of town asking permission to hang fiber on specific, named poles throughout your town. (Per pole fee ranging from $10 -$85)
  4. The utility does a “ride out” to assess all of the poles included on your application to make sure it can accommodate the fiber. If not, they will estimate how much it will cost to repair the pole, move existing wires, replace the pole or do any other kind of “make ready” work. Your agent (e.g. WG&E) sends an engineer on the “ride out” to negotiate on your behalf.
  5. The utility submits a “make ready” bill to your town based on their estimates for all the work up-front. This is a not-to-exceed amount for NationalGrid. For Eversource and Verizon they do a true up at the end. Any unused portion will be returned or you will be billed for the excess.
  6. The utility (and contractors) perform the “make ready” work and when it is complete will submit pole licenses so you have the go-ahead to attach fiber.
  7. Each year you pay an ongoing pole rental fee to the utilities ranging from $6 – $14 per pole.

How to do attachment agreements:

  1. Fill out the Company Profile Form 08-21-13 (Ma and RI).doc.
  2. Send the company profile to Terrence Toland. toland@verizon.com
  3. Toland will send back a draft of the agreement document based on the information you provided in your profile. Review the agreement document (with town counsel) and have your MLP Manager sign it.
  4. Send the signed agreement along with the following 4 items to Verizon.
  5. Check for the agreement work in the amount of 425.00 payable to Verizon New England.  This is a one-time fee.
  6. Insurance accord binder or proof of self-insurance in these amounts.  An umbrella policy can be used for any or all items.
    (a)    Commercial General Liability insurance (including, but not limited to, premises-operations; explosion, collapse and underground hazard; broad form property damage; products/completed operations; contractual liability; independent contractors; personal injury) with limits of at least two million dollars ($2,000,000) combined single limit for each occurrence.
    (b)    Commercial Automobile Liability insurance with limits of at least two million dollars ($2,000,000) combined single limit for each occurrence.  Notwithstanding, if the Licensee does not own or operate any vehicles or automobiles associated with the Licensee’s business or associated with the work related to this Agreement, then Licensee must only provide satisfactory evidence that its subcontractor(s) have purchased and maintained Commercial Automobile Liability insurance in such amount.
    (c)     Workers’ Compensation insurance as required by statute and Employer’s Liability insurance with limits of not less than one million dollars ($1,000,000) per occurrence.
  7. Surety Bond – A surety bond is required for a minimum of 10k.  This bond must remain in place for the life of the agreement.  Our license system will stop any new applications if you exceed your surety amount.  Use the below table which is in the agreement to gauge how much you shall need.
    Poles Security
    1 – 50 $10,000
    51 – 500 $75,000
    501 – 2000 $300,000
    2001 – 3000 $450,000
    3,000 + $500,000 minimum

    Once all of these items are received Verizon will sign both documents and return one to you.  This will be your executed agreement.

  8. Signed copy of letter of Agency (see draft at end of document)

Complete WMECO Aerial Pole 2 Party Final v4.doc. Note page 29 where you specify who will be recipient of documentation (should be similar or same as to contacts for Verizon profile)

Include the following documentation (note this is the SAME documentation used for VERIZON):

NO application fee for WMECO/EVERSOURCE

  1. Surety Bond or irrevocable Letter of Credit at Licensee’s option, satisfactory to the Licensor according to the following criteria:
    Poles Security
    1 – 50 $10,000
    51 – 500 $75,000
    501 – 2000 $300,000
    2001 – 3000 $450,000
    3,000 + $500,000 minimum
  2. Insurance accord binder or proof of self-insurance in these amounts.
    (a)   Commercial General Liability insurance (including, but not limited to, premises-operations; explosion, collapse and underground hazard; broad form property damage; products/completed operations; contractual liability; independent contractors; personal injury) with limits of at least two million dollars ($2,000,000) combined single limit for each occurrence.
    (b)   Commercial Automobile Liability insurance with limits of at least two million dollars ($2,000,000) combined single limit for each occurrence. Notwithstanding, if the Licensee does not own or operate any vehicles or automobiles associated with the Licensee’s business or associated with the work related to this Agreement, then Licensee must only provide satisfactory evidence that its subcontractor(s) have purchased and maintained Commercial Automobile Liability insurance in such amount.
    (c)    Workers’ Compensation insurance as required by statute and Employer’s Liability insurance with limits of not less than one million dollars ($1,000,000) per occurrence.
  3. Signed copy of letter of Agency

Below is the information needed by National Grid to prepare an agreement.

  • Get the corporate name, state of incorporation and place of principal office (ie. Your town name and town hall address).
  • Contact name and address for notices under the agreement.
  • Contact name and telephone number for construction manager.
  • Address where rental bills are to be sent.

Send to:

Charles Kosinski
Telecommunications Attachments Coord.
National Grid
40 Sylvan Road
Waltham, MA 02451
Voice: (781) 907-3251
Facsimile: (781) 907-5715
e-mail: charles.kosinski@nationalgrid.com

You will get an agreement back from Charles Kosinski. Have your MLP Manager/Selectboard sign it and return to Charles with:

  1. Insurance accord binder or proof of self-insurance in these amounts.
    (a)   Commercial General Liability insurance (including, but not limited to, premises-operations; explosion, collapse and underground hazard; broad form property damage; products/completed operations; contractual liability; independent contractors; personal injury) with limits of at least two million dollars ($2,000,000) combined single limit for each occurrence.
    (b)   Commercial Automobile Liability insurance with limits of at least two million dollars ($2,000,000) combined single limit for each occurrence. Notwithstanding, if the Licensee does not own or operate any vehicles or automobiles associated with the Licensee’s business or associated with the work related to this Agreement, then Licensee must only provide satisfactory evidence that its subcontractor(s) have purchased and maintained Commercial Automobile Liability insurance in such amount.
    (c)    Workers’ Compensation insurance as required by statute and Employer’s Liability insurance with limits of not less than one million dollars ($1,000,000) per occurrence.
  2. Surety Bond – A surety bond is required for a minimum of 10k.  This bond must remain in place for the life of the agreement.  Our license system will stop any new applications if you exceed your surety amount.  Use the below table which is in the agreement to gauge how much you shall need.
    Poles Security
    1 – 50 $10,000
    51 – 500 $75,000
    501 – 2000 $300,000
    2001 – 3000 $450,000
    3,000 + $500,000 minimum
  3. Signed copy of letter of Agency.

LETTER OF AGENCY TEMPLATE

Create all on town letterhead. Be sure to have your Selectboard and/or MLP Manager sign it and replace Shutesbury with your own town name!!!

VERIZON New England Inc.
License Administration
Room 1406
Boston, MA 02110

Dear Ms. Cummings:

The Town of Shutesbury (“Shutesbury”) has retained the services of Westfield Gas & Electric (“WG&E”), ( or whoever you have hired ), to act on behalf of Shutesbury in the conduct of various network projects in the Verizon New England Inc. footprint.

In that regard, Shutesbury has authorized WG&E to act for our municipality in the following capacity:

  • Assist Shutesbury in completing attachment agreements
  • Pay various fees for documentation filing
  • Applying for pole licenses on behalf of Shutesbury
  • Handling various communication and administrative tasks

If you need any additional information please contact us.

Sincerely,

Town of Shutesbury Municipal Light Plant

Charles Kosinski
Telecommunications Attachments Coord.
National Grid
40 Sylvan Road
Waltham, MA 02451

Dear Mr. Kosinski:

The Town of Shutesbury (“Shutesbury”) has retained the services of Westfield Gas & Electric (“WG&E”), ( or whoever you have hired ), to act on behalf of Shutesbury in the conduct of various network projects in the National Grid footprint.

In that regard, Shutesbury has authorized WG&E to act for our municipality in the following capacity:

  • Assist Shutesbury in completing attachment agreements
  • Pay various fees for documentation filing
  • Applying for pole licenses on behalf of Shutesbury
  • Handling various communication and administrative tasks

If you need any additional information please contact us.

Sincerely,

Town of Shutesbury Municipal Light Plant

Attention: Robert Davis
Western Massachusetts Electric Company
Third Party Attachment Department
300 Cadwell Drive
Springfield, MA 01104

Dear Mr. Davis:

The Town of Shutesbury (“Shuesbury”) has retained the services of Westfield Gas & Electric (“WG&E”), ( or whoever you have hired ), to act on behalf of Shutesbury in the conduct of various network projects in the Western Massachusetts Electric Company footprint.

In that regard, Shutesbury has authorized WG&E to act for our municipality in the following capacity:

  • Assist Shutesbury in completing attachment agreements
  • Pay various fees for documentation filing
  • Applying for pole licenses on behalf of Shutesbury
  • Handling various communication and administrative tasks

If you need any additional information please contact us.

Sincerely,

Town of Shutesbury Municipal Light Plant